Venue Coordinator Vs. Hiring a Planner

11 Dec

We have heard it all before or maybe even said it ourselves, “Oh, I don’t need a planner, my venue comes with one”. But do they really plan your big day?! 90% of wedding venues come with their own sales staff and venue coordinator. However, there is a very big difference between your on-site coordinator (the one from the venue) and your off-site coordinator (the one you hired).

ON-SITE COORDINATOR

Focuses on Venue only
No budget management
Has numerous weddings a year
High turn-over rate
Only available during business hours
Not necessarily your “day-of”, might have another coordinator there
Does not set up any DIY or items you personally bring in
Typically does not do a ceremony rehearsal
Oversees Venue operations the “day-of”

OFF-SITE COORDINATOR

Focuses on ALL elements of the planning process
Budget management
Has X amount of weddings per year so each is given the appropriate attention it deserves
Low turn-over rate
Available at any time
Will be there for your “day-of”
Sets up any DIY or items you personally bring in
Ceremony rehearsal
Oversees ALL operations the “day-of”
Builds relationships with all vendors booked to ensure the “day-of” goes smoothly
Can book deals with vendors on their list
Family mediating
Guides you to your overall vision
Helps make design decisions
Sends personal checklists
Distributes any payments due the “day-of”
Is on your team from day 1, and may even become a good friend