Join Our Team

Assistant Coordinator: Event Day

About Us:

Ilana Rubin Events is a nationally recognized event planning company known for thoughtful logistics, elevated design, and a real-deal client experience. We’re expanding and looking for someone who thrives behind the scenes and on camera, loves storytelling through visuals, and is deeply passionate about the event industry.

We’re looking for a reliable, detail-oriented, and personable Event Day Wedding Assistant to join our team on a per-event basis. This role is perfect for someone who enjoys fast-paced environments, takes pride in being proactive, and loves being part of unforgettable celebrations. You'll work directly alongside our lead planner to ensure the wedding day runs smoothly and beautifully.

Responsibilities:

  • Assist with setup and breakdown of event spaces (tables, signage, personal decor, etc.)

  • Greet and guide vendors and guests upon arrival

  • Manage timeline and help keep the day on schedule

  • Be a liaison between the lead planner, vendors, and wedding party

  • Run errands and troubleshoot as needed throughout the day

  • Keep an eye on details like signage placement, candles being lit, emergency kit items, and more

  • Support the planner in handling last-minute adjustments calmly and efficiently


Requirements:

  • Previous event or hospitality experience preferred but not required

  • Ability to be on your feet for up to 8 hours and lift up to 25 lbs

  • Must have reliable transportation and be punctual

  • Strong communication skills and a can-do attitude

  • Professional appearance and demeanor

  • Available to work weekends

Compensation:

Starting at $25–$40/hour depending on experience. Per-event and project-based pay structures also available. Growth potential for the right person.

To Apply:

Send your resume, portfolio or sample social content (Instagram, TikTok, etc.), and a short note on why this role excites you to ilana@ilanarubinevents.com. Subject line: “Event Content Creator & Coordinator – [Your Name]”

Location: Southern California (Hybrid: Remote + On-Site at Events)
Employment Type: Freelance/Part-Time with Opportunity to Grow